Database for Direct Service Program

I am looking for a database solution to assist in tracking individuals who attend a direct service education program. Currently, we have offices in three different locations in rural Northern Maine approx. 120 miles apart. Each week “attendance sheets?? are submitted by educators detailing the students who attend, what fee they paid for the class, whether their homework was completed, and other notes on each individual. Currently, this is being done via a .pdf form I have created that educators complete and submit by email. I then have to compile all this information by hand. However, I would much prefer an automated system that could be used from ALL 3 office locations that would compile this data. You can view a sample attendance sheet here: [login to view URL] What I need is a total database solution that allows me to “enroll?? an individual and track him throughout his 48-week class. It should track all information that appears on the attendance sheet. It should also provide educators, NO MATTER what office they are in…. the ability to upload notes on individuals to the system via the internet (we do have a server capably of MySQL). I don’t want them to have TOTAL access to the system. Hwwever, they should have the ability to make dated notes. The system should be allow me to: 1. Add new students (Name, address, phone numbers etc…) 2. Sort them by status (i.e. Referred, Intake Process, Enrolled, Terminated, Completed) 3. Track their enrollment week by week (count how many weeks enrolled etc.). 4. View weekly notes 5. We generate NUMEROUS reports throughout an individual’s enrollment… I need the ability to have a “form?? letter generated with particular details from the data. I will provide more details to serious bidders. I do know exactly what I am looking for and will work closely with the winning bidder to make this project development smooth and functional. ## Deliverables 1) Complete and fully-functional working program(s) in executable form as well as complete source code of all work done. 2) Installation package that will install the software (in ready-to-run condition) on the platform(s) specified in this bid request. 3) Complete ownership and distribution copyrights to all work purchased. ## Platform Open to discussion about platform. Access?? PHP?? Let's work this one out together.